ABSTRACT SUBMISSION
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Preparing Your Abstract(s)
Submit all abstracts in English. The TITLE should be short, concise, and indicative of the abstract content. Use words with index retrieval value; avoid general words like “Studies on” or “Investigations of.” Use sentence case. The CONTENT should be a single paragraph of no more than 350 words containing a concise statement of (1) the problem under investigation, (2) the experimental methods used, (3) the essential results, and (4) the conclusions. Do not include figures or tables. Scientific names should be written out in full when first used; upon repetition, the genus name may be abbreviated with the first letter, except at the beginning of a sentence. Italicize scientific names. To avoid nomina nuda, names of new taxa should not be included in the abstract. Note that abstracts submitted by any presenter may be restricted to two (2) in the oral format, with the remainder designated as posters at the discretion of the Scientific Program Officers.
Acceptance/Scheduling of Abstracts
Notification of acceptance of oral and poster presentations is Friday, April 28th 2023 via automated email. If an official letter is needed confirming abstract acceptance, please contact the Scientific Program Officers. Notification of scheduling of your presentation is not automatic. Information on the time and date of scheduled presentations will be available Friday, June 16th 2023 with the posting of the electronic version of the final Program & Abstracts booklet on this and the ASP website. Abstracts appearing in the final Program & Abstracts booklet are not citable as abstracts for publication purposes.
Submitting Your Abstract(s)
Submit your abstract(s) through Oxford Abstracts. Abstract submission will open March 1st 2023. Please follow all instructions on the abstract submission website carefully using the examples of formatting provided. Names and affiliations of all authors are required. Choose the session topic that best describes the content of your abstract. You will receive email confirmation of successfully submitted abstracts; please print that page and save your submission ID number. Submission of abstracts to Special Interest Symposia is by invitation only. If you have been invited to contribute to a Special Interest Symposium, please follow the instructions above and enter the name of the symposium given to you by the symposium organizer when submitting your abstract. Abstracts can be modified up to the Abstract Submission deadline. Only complete submissions will be considered. Note: The deadline for abstract submission is Friday, March 31st 2023; the online submission system will be disabled at midnight (CST) on that date.
ORAL
PRESENTATIONS
Microsoft PowerPoint® is the presentation standard for the meeting. Speakers should bring their presentation on a USB Flash Drive and download their files to the PC of their session at least 30 minutes before the start of the session. Embed images, movies, and fonts in the presentation; fonts, colors, and animations should be used both consistently and judiciously. The use of the 16:9 slide format is strongly recommended. Speakers are encouraged to test their presentation on a different computer than was used to create it in advance of the meeting. Mac users should be certain to test their presentations on a PC. The onus will be on speakers to verify the compatibility of their files with the computers in use at the venue. The standard oral presentation is twelve (12) minutes plus three (3) minutes for questions, unless otherwise indicated.
POSTER
PRESENTATIONS
Posters offer an excellent opportunity for more extensive exchange of ideas between presenters and their audience. No concurrent activities will be scheduled during the poster session. Posters will be grouped numerically by topic. The maximum poster size is 4’ high x 4’ wide (122 cm high x 122 cm wide). Posters will be displayed on free-standing poster boards. Numbers on poster boards will be provided and will correspond to poster abstract numbers. Refer to the Program & Abstracts booklet for assigned poster numbers. Each poster should include a title and the name(s) and affiliation(s) of the author(s) at the top, and a copy of the abstract. At least one author must be present at all times during the poster session.
AWARDS &
LECTURES
Awards scheduled to be presented at the Kansas City meeting include the Ashton Cuckler New Investigator Award, the H. B. Ward Medal, and the Distinguished Service Award, as well as the R. Barclay McGhee Lectureship. Once the 2023 awardees have been selected, the Ward Medal and McGhee Lectureship recipients will be contacted by the Scientific Program Officers for titles (but not an abstract) of their presentations.
SESSION
MODERATORS
Please contact the Scientific Program Officers by May 19th 2023, if you are interested in moderating a session(s) at the meeting and include your preferred session topic(s). In particular, graduate students and postdoctoral fellows are strongly encouraged to volunteer as moderators in order to gain valuable experience and increase visibility with potential mentors.
Student Paper Competition &
Marc Dresden Student Travel Grants
Student Paper Competition
Students interested in participating in the Student Paper Competition should indicate this at the time of abstract submission. Both oral and poster presentations qualify for the Student Paper Competition. Note that you do not need to apply for a Marc Dresden Student Travel Grant (MDSTG) in order to participate in the Student Paper Competition.
Mark Dresden Student Travel Grant (MDSTG)
Students presenting talks or posters may apply for a Marc Dresden Student Travel Grants (MDSTG). All application materials must be submitted as part of the abstract submission process. Applications must include an abstract, certification of student status, mentor information, and an itemized budget of the total cost of attending the meeting and the amount of funding requested. Students applying for an MDSTG are not required to enter the Student Paper Competition.
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Affiliate Society Best Student Paper Competition Winners: Recipients of these awards for an oral presentation given since the 2022 ASP meeting are entitled to an automatic MDSTG with the commitment of delivering an oral presentation at the 2023 ASP meeting. In addition to the application materials listed above, these students must check the AFFILIATE SOCIETY AWARD WINNER box on the abstract submission form and indicate their affiliate society.
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Questions about the MDSTG process should be directed to the Student Awards Committee Chairperson, Agustin Jimenez (agustinjz@zoology.siu.edu).